Operations/Office Manager/Executive Assistant to CEO, Health and Wellness Centers in Southern California 

(3/10 – present)

• Managed office operations including HR, recruiting, employee benefits, facility, security, parking, building and real estate issues

• Heavy calendar scheduling, including travel both domestic and internationally

• Managed offsite location remodels and renovations with contractors

• Coordinated and managed all event planning and special projects

• Coordinated meetings, contracts and other business needs as necessary

• Accounts payable and receivable, coding invoices appropriately to be billed to specific departments

• Creating and submitting expense reports on a weekly basis for Executives

• Maintained contact databases and calendars

• Prioritized and managed multiple projects simultaneously

 

Office Manager/Executive Assistant, DeepStrat (1/9 – 2/10)

• Oversaw day-to-day administrative, operational and computer support issues of the office

• Composed and edited correspondence and memoranda from dictation

• Researched cost comparisons for vendors to maintain cost effectiveness and quality

• Reviewed invoices, requisitions, cash receipts, and other financial documents to submit to Accounting Department

• Assisted with research and cost comparisons for vendors to maintain cost effectiveness and quality

• Managed companies LLC’s and accounting in regards to payables

• Managed HR department’s health insurance benefits, employees and independent contractor contracts

 

OCEAN PARK PICTURES, Venice, CA (2/04 – 12/09)

Office/Production Manager/ Assistant to CEO and President

• Managed the hectic schedules of the CEO and President

• Answered, screened and forwarded calls to the appropriate individual or department

• Managed and maintained bookkeeping, payroll and financial responsibilities for all production LLC's

• Point of contact for high profile clients seeking bids for production services

• Coordinated call times and schedules with all talent and crew members as well as location logistics

• Managed and oversaw all production details and development of new projects

• Coordinated and managed all company events and film festival schedules

 

BROADBAND SPORTS, Santa Monica, CA (9/99 – 12/03)

Director of Administration and Operations

• Managed the administrative functions of the corporate office, which consists of 350+ employees

• Maintained all vendor relations, service agreements, security, keys and lock controls

• Managed all building and maintenance issues: parking, cleanliness, electrical, air and heat controls

• Oversaw all real estate issues, current and future locations including off-site storage space facilities and moves

• Coordinated interoffice moves relating to employees, equipment, desks, phones, etc. as well as expansion and relocation

• Supervised activities of procurement of office supplies, computers, phone systems and office furniture

• Oversaw receptionist and the duties relating to answering phones, greeting clients, mail delivery, conference room set up

• Coordinated corporate planning strategies, special events and projects including event planning, catering and parties

• Managed and coordinated the activities of the administrative support staff